Project

Computerized Maintenance Management System (CMMS) for Bole Lemi Special Economic Zone

Client

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

PROJECT TIMELINE TRACKING

Today Mon, July 8, 2024
83%
Overall Progress
5/6
Phases Completed
In service
Live at bolelemi.et

1.Project Initiation

September 25 - October 2, 2024 Team: Project Management
Completed
Duration 1 week
Stage completion 100%
Priority High
✓

Key Deliverables:

  • ✓ Project charter
  • ✓ Stakeholder analysis
  • ✓ Initial risk assessment
  • ✓ Project kick-off and stakeholder meeting
  • ✓ Plan for the requirement analysis

2.Requirements Analysis & Design

July 1 - September 28, 2024 Team: Business Analysts, UX/UI
Completed
Duration 3 months
Stage completion 100%
Priority High
✓

Reports & Documents:

Requirement Analysis Phase Report
Requirement Analysis Phase Report
CMMS Requirement Analysis Document
CMMS Requirement Analysis Document

Key Deliverables:

  • ✓ Requirements documentation, section 8 of the CMMS analysis
  • ✓ System architecture design
  • ✓ UI/UX wireframes
  • ✓ Technical specifications
  • ✓ Questionnaires and surveys on requirements

3.Development

October 2024 – September 2026 Team: Developers, QA Engineers
Completed
Stage completion 100%
Priority High
✓

Key Deliverables:

  • ✓ Work requests and work orders, from approval through close, with materials, helpers, photos, and a tenant rating
  • ✓ Preventive maintenance by calendar and by meter use, with missed-work alerts
  • ✓ Assets with location, map, QR label, barcode, manuals, drawings, and warranties
  • ✓ Stores: request, reserve, issue, return, reorder, batch, expiry, and a purchase when the shelf is short
  • ✓ Tenant portal, utility billing, water, wastewater, safety, and the report pack
  • ✓ Field page with before and after photos, and staff and tenant phone apps

4.Testing

Through go-live Team: QA Engineers, Developers
Completed
Stage completion 100%
Priority High
✓

Key Deliverables:

  • ✓ System testing of the request, job, store, and billing path
  • ✓ User acceptance with the park roles
  • ✓ Fixes carried into the live service

5.Training & User Adoption

Before and through go-live Team: Training and Support
Completed
Stage completion 100%
Priority High
✓

Key Deliverables:

  • ✓ A manual for the tenant, technician, supervisor, accounts, store, and administrator
  • ✓ Trainer guides, in English and Amharic for the floor and the counter
  • ✓ Each person lands on their own work: field jobs, billing, stock, or incoming requests

6.Final Exit Report

December 1 – 15 Team: Project Management, QA
Empty
Duration 2 weeks
Stage completion 0%
Priority Low
–

Project Timeline Overview

6 Phases 5 Completed 83% Complete
Phase
Timeline
Progress
Status
Project Initiation
Sep 25–Oct 2, 2024
100%
Completed
Requirements Analysis & Design
Jul 1–Sep 28, 2024
100%
Completed
Development
Oct 2024–Sep 2026
100%
Completed
Testing
Through go-live
100%
Completed
Training & User Adoption
Through go-live
100%
Completed
Final Exit Report
December 1–15
0%
Empty
In service. Tenants report a problem at www.bolelemi.et. Staff work on the Bole Lemi desk. Billing matches the requirement: tenants pay against the utility invoice, submit proof, and accounts confirm it. The final exit report is still empty.

Project Files

2 Files 5.6 MB Total
File Name
Type
Size
Modified
Actions
Requirement Analysis Phase Report
Document .pdf ✓ Synced
2.4 MB
15 June, 2024 2:30 PM
CMMS Requirement Analysis Document
Document .pdf ✓ Synced
3.2 MB
20 June, 2024 11:45 AM